Calgary Head Office
Human Resources Assistant
Description
The Human Resources Assistant will join our team at our Calgary Head Office location to share in our passion for beauty. This entry-level position offers excellent potential for growth and development within the company. The ideal candidate will possess exceptional written and verbal communication skills, along with strong interpersonal and problem-solving abilities. They should be able to work independently and thrive in a collaborative environment. Eagerness to learn and gain working knowledge of Canadian employment laws, HRIS, and payroll administration is essential. The successful candidate will also be reliable, dependable, and have an eye for detail.
Below is a detailed list of the expectations for the Human Resources Assistant position.
Staffing Support
- Employee relations
- Open door policy for employees to see you and feel comfortable to discuss their challenges
- Identifying and resolving questions and concerns pertaining to HR and work-related issues
- Assist in responding to inquiries regarding policies, procedures, and programs
- Encourage and lead a pleasant company culture for all staff
Employee Retention and Engagement
- Assist in planning and executing team building activities
- Inform staff on new hires and employee resignation/termination via email
- Help with organizing weekly Wednesday meeting
- Compile Modern Monthly Newsletter
- Sending Happy Friday emails
- Use of Generic Modern and Mod cards for birthdays, recognition (above and beyond, big sales, improvement, winning contests), anniversaries, life events (marriage, new baby), condolences, welcome to the team, thank you/appreciation
Recruitment Cycle
- Assist in facilitation of employee training
- Inform marketing of all new hires/resignation for online website, business cards, etc.
- Assist in planning and conducting new employee orientation to foster positive attitude toward company goals
- Employee contact information- regularly updating staff phone list
- Ensure office space is set up for new employees
- Gather welcome package content
- Filing of all contracts, offer letters, etc., ensuring that they are signed and kept on record
- Ensure employee files in Time Clock are up to date and accurate
Employee Maintenance
- Compensation administration
- Monitor time off (appointments, holiday and leave of absence requests)- All employees should inform HR if they are unable to come into work, and HR is to inform department manager
- Maintenance of Time Clock (employee tracking system)
- Inputting and adjusting store schedules in Time Clock
- Communicating with managers about employee attendance concerns (i.e. tardiness, excessive sick days, etc)
- Firm understanding on how to calculate employee hours
- Assist with entering employee hours for payroll
- Employee dress code & uniform distribution
- Keep record of all verbal and written disciplinary notices
Benefits
- Understanding the company benefit program
- Advise employees on eligibility and answer all inquiries or concerns
- Make note of employee’s benefits start date and ensure required forms are filled out and submitted prior to
Other
- Creating a positive impact company wide
- Help organize company events (Modern Rocks the Runway, Trade Shows, Big Sales, etc)
- Perform other duties as required
