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Modern Beauty was established in Calgary, AB, in 1986. Today, we are Canada’s largest family-owned supplier with over 50 stores across Canada. At Modern, we are the exclusive distributor of numerous product lines recognized worldwide. We are recognized as one of Canada’s Best Managed Companies for our continuous expansions, progressive thinking, and our ability to accommodate our growing client base while ensuring our employees are treated like family.

Position Summary

We are looking for an enthusiastic and knowledgeable Full-Time Administrative Assistant to support our executive team. This position is ideal for a candidate who has exceptional written and verbal communication skills, along with interpersonal and problem-solving abilities, and has demonstrated the ability to work independently while thriving in a collaborative atmosphere. They must be reliable, dependable, detail-oriented, and share in our passion for beauty. This position will work out of our Calgary Head Office location.

Responsibilities

• Directly report to the CEO, CFO, COO, and Directors
• Prepare, draft, and edit internal and external communications including reports, memos, emails, and presentations
• Research and conduct data collection to prepare documents for review and presentations
• Help prepare for meetings and greet guests
• Manage executives’ calendars and set up meetings
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries for and from executives
• Organize business files, contracts, and confidential information
• Provide general administrative support
• Perform other tasks as required and assist with coordination of company-wide initiatives, special projects, and interdepartmental communications
• Provide general administrative support, including office supply management and occasional travel coordination
• Support the executive team in liaising with store leadership teams and regional managers across Canada

Requirements

• Critical thinking and problem-solving skills
• Professional, responsive, and positive work attitude is essential
• Superior time management, multitasking, and prioritization skills with minimal supervision
• Highly organized, resourceful, and a self-starter
• Strong work ethic, initiative, and self-motivation
• Must be confident with technology
• Flexibility to work in a fast-paced, quickly changing environment
• Friendly and outgoing personality
• Excellent communication and interpersonal skills
• Ability to use discretion and maintain confidentiality

Education/Experience

• Bachelor’s degree preferred, but not required
• Minimum 4 years of Administrative assistant experience, or other relevant administrative support

If you qualify for this position, please submit your resume, along with a cover letter which includes your salary expectations.

We wish to thank all applicants for their interest. Please note that only candidates selected for an interview will be contacted.